As a member of LUPC you will benefit from:
HE Contracts is the framework agreements database. It provides all consortia members, nationally, with the information they need to use any framework agreements they are entitled to use.
How to access HE Contracts
All consortia members will be able to access HE Contracts for browsing framework agreement information, without the need to login. If you cannot see this information, please contact Suzanne Picken who will arrange access for you.
Members can register for individual logins, which provide a deeper level of access and any commercially sensitive information associated with the framework agreement. Please register for this access; approval is usually provided within 24 hours.
More information about logging in is available in the HE Contracts User Guide
YouTube videos on using HE Contracts:
Help and support
If you have problems logging in please contact email@example.com
Available to full members of LUPC
With many members undertaking credit referencing using various techniques and suppliers, this offering aims to provide an online, fast and consolidated means of accessing this information in order to reduce business risk, while saving considerable expense against any present systems in operation.
The Creditsafe package provides the following main features:
- Access to detailed company reports at any time
- Organisation of 'tracked' suppliers into portfolios aligned to framework agreements or commodity areas
- Receipt of email alerts every time a supplier in any portfolio has a change in their report
- Control of which personnel receive the e-mail alert, by portfolio
- No additional costs except on request of an international report, which will be on a 'pay as you go' basis.
The agreement with Creditsafe incorporates searches for International organisations however some of these may be chargeable. In order to manage this effectively, access to chargeable searches can only be requested through the NEUPC office. For further information, or to request a chargeable international search, please contact firstname.lastname@example.org
For details on using credit safe, please review the Buyers Guide on HE Contracts.
For any account changes, including requesting a new account, please contact Roy Dennis.
In the event that you experience issues with accessing your LUPC Creditsafe account you can now request support directly via email@example.com or 0800 028 4124.
Spend Analysis Tool (Contract Uptake)
LUPC is using the spend analysis tool developed by APUC to manage and categorise member organisation spend data. As well as using the tool to deliver LUPC's own Member Benefits Reports to members, LUPC is now able to offer all members this tool for free, to investigate spend directly within their organisations. Please note, this offer is only available to members who commit to sending LUPC their full spend data, which is normally requested in September.
Members who submit their spend are provided with a unique personal login to access the tool at cu.esolutions.org.uk. If you require any additional logins, for example due to a change in staff, please contact Michael Flagg.
Member benefits include:
- Online analysis and increased visibility into spend
- Unique personal login
- Excellent reporting tool using features such as graphs and filters
- Identify spend with SMEs
- Access to up-to-date supplier MI for regular auditing of spend reporting
- Accurate on/off contract spend (using supplier MI)
- Category analysis of spend
- Contract compliance with member’s own contracts and new contract opportunities
- Calculate ‘typical’ savings to be gained by redirecting spend through LUPC framework agreements
Support is available. For further information, please contact Michael Flagg.
Annual Scope 3 carbon emissions report: Using member spend data, we provide members with a report to help quantify your performance in this area of sustainability.
LUPC is in regular contact with its full members to invite them to meet and discuss either specific category or framework areas of interest to them, or to advise on how to make the most of LUPC membership.
Members can contact anyone on the LUPC team, at any time, should they require assistance. If members wish to raise an issue at Executive Committee level, they can do so by contacting any of the Executive Committee members found on the governance page of our website.
A Procurement Maturity Assessment (PMA) is an independent detailed assessment of your procurement function and provides you with a bespoke action plan for improvement, a baseline to measure improvements, as well as benchmark scores against similar organisations.
The purpose of this is to help organisations to understand and improve the efficiency and effectiveness of their procurement functions which can, in turn, lead to significant efficiency savings.
LUPC can provide members with low-cost, professional procurement consultancy services to meet a range of short-term procurement needs for additional procurement strategies and activities outside the scope of our agreement portfolio.
Whether you need to run a tender competition for cleaning or security services, develop your documentation to meet new EU requirements, or purchase a new concert hall organ, our consultants can deliver high-quality outcomes for you, and at low cost.
We offer a wide range of services, from developing procurement strategy and capability and performance improvement to supplementing existing resource to meet short-term and project-based needs. Our consultants offer in-depth practical experience – not just management theory – to deliver savings directly to your bottom line.
This is a chargeable service for our members, albeit at a competitive rate. This comprehensive service can be used for any procurement under our framework agreements; in particular, we can provide a mini-competition service, designed with higher value transactions in mind to ensure your mini-competitions are compliant and deliver best value for money.
For a discussion or quotation, please contact Don Bowman.
An innovative, collaborative solution to procurement resourcing, led by and for our members.
Our shared procurement service, Ensemble Purchasing, has been operating since 2016.
Ensemble offers a complete, longer-term, shared procurement service to our members and was created to address the need for a professional, quality procurement resource within smaller organisations.
The current participating members are The Royal College of Music, Royal Academy of Music, Trinity Laban Conservatoire of Music & Dance, Regents University, The Royal College of Art, Ravensbourne University, The University of Roehampton and University of East London. The service is owned and managed by its participating members, who each hold a seat on Ensemble's Board.
Good quality procurement professionals are in short supply, even in London. Ensemble supplies a sustainable, high-quality, professional and economical procurement service in the city at less than £350 a day. As it’s a cost sharing group – owned and controlled by members – there is no VAT to pay.
The Service will be of interest to our smaller members, around 20 of whom each have an annual procurement spend below £20m and have either very limited professional procurement resource, or none at all.
Ensemble Purchasing offers:
- Professional procurement management for areas of spend selected by each member, commensurate with a “superior” specialist procurement organisation
- Improved supplier relationship management, contract management and risk management
- Demand management and cost reduction programmes
- Regular spend and benefits reporting
- An improved sustainability profile
- The opportunity to up-skill managers in procurement, contract management and other commercial disciplines
- Assured continuity of service and freedom from the burden of staffing and managing a stand-alone procurement function at a fraction of the cost
- A tax-efficient partnership solution
Free Membership of The Energy Consortium (TEC): Members can access collaborative energy buying arrangements for the public sector. The cost of TEC membership is between £250 and £750 per year for each organisation. LUPC has agreed a discounted membership fee for LUPC members, which is paid by LUPC for their full members using TEC agreements.
Membership of AIRMIC: The association for everyone who has a responsibility for risk management and insurance in their organisation, available to members of the LUPC Insurance Group.
Membership of HEPA at a discounted rate: HEPA is the Higher Education Procurement Association and provides a wide range of resources, news, e-learning and peer to peer discussion opportunities to those in procurement roles. For more information on this, please contact Emma Keenan.
All of LUPC’s framework agreements are developed, tendered and managed with input from our members.
LUPC’s Category and Framework groups bring together members from procurement and technical professions with a special interest or expertise in specific goods or services.
LUPC Category Groups identify member need, compile specifications and submit sourcing strategies to our Executive Committee for approval. Often this will involve drafting tender documentation and evaluating tender submissions from suppliers. Usually chaired by a member representative, each group is supported by one of LUPC’s senior category managers.
Category groups are also key to managing relationships with suppliers on behalf of the consortium and reviewing supplier performance throughout the life of a framework agreement.
Details of our Category Groups, including how to join, can be found here.
Some categories are managed nationally or inter-regionally in collaboration with other purchasing consortia. These may be supported by national working parties or category groups in our partner consortia.
LUPC has appointed Central Business School for the second year running to deliver classroom-based or online CIPS courses in Procurement and Supply for members’ staff. The courses are for professional (level 4,5 and 6) and apprenticeship students beginning in November 2020, and are available at discounted cost.
Provider: Central Business School
Location: Russell Square WC1 or online via Zoom
Course commences: 23 November 2020
Course duration: One year (8 exams)
- Apprenticeships Level 4 - Free if you can recover the Apprenticeship Levy
- Level 4 - £1,275 +VAT
- Level 5 - £1,375 +VAT
- Level 6 - £1,375 +VAT
CIPS textbooks for each module are £40 (includes p&p) = £200 per level. (Made up of 2 full modules @ £40 each and 6 @ £20 each). LUPC will pay this cost for our full members to support their staff
Other costs – to be paid by the student or member
CIPS membership– £187
- Constructed Response (full module) 2 @ £108 = £216
- Objective Response (half module) 6 @ £78 = £468
- Exams for the apprenticeship are covered by the apprenticeship levy.
How to register:
To be sent a registration form or to discuss further, please contact David Morton at firstname.lastname@example.org or give him a call him on 07775 906024.
Alternatively, please contact Don Bowman at email@example.com or call him on 07931 862285.