Please see below regular updates and resources in response to the COVID-19 Pandemic.
The department for the environment, food and rural affairs (DEFRA) has issued some useful guidance on how to dispose of personal or business waste, including face coverings and personal protective equipment (PPE), during the coronavirus pandemic.
Read the full DEFRA guidance , which applies to non-healthcare settings.
Update 18-06-2020 - travel
Update 16-06-2020 - reducing risk
Update 15-06-2020 - back to work - PPE zero-rated
During our “Back to Work” webinar which took place on 11th June, we were asked how PPE items should be treated in terms of Tax. Andrea Marshall, Tax Specialist at BUFDG confirmed that new temporary legislation has been introduced which confirms that all PPE can be zero rated between
(1) In this Group “equipment to provide protection from infection” means personal protective equipment recommended for use in connection with protection from infection with coronavirus in guidance published by Public Health England on 24th April 2020 titled “Guidance, COVID-19 personal protective equipment (PPE)”(1) namely—
(b)disposable plastic aprons,
(c)disposable fluid-resistant coveralls or gowns,
(d)surgical masks (including fluid-resistant type IIR surgical masks),
(e)filtering face piece respirators, and
(f)eye and face protection (including single or reusable full face visors or goggles).
If you have other items not listed above, please get in touch with either Andrea or Emma who will seek to clarify for you.
Update 09-06-2020 - how to operate safely and industry webinar
IBISWorld UK Economic and Industry Impact webinar
Update 02-06-2020 - travel refunds
Update 01-06-2020 - return to work safely
Our sister organisation, NEUPC has collated a range of brochures/ guidance available to support members’ safe return to work. The resources cover social distancing, protective screens and also furniture to support home-working.
In the second of our monthly blogs, Neil Bailey, Head of Education at software suppliers CDW, explains how technology can help to manage the safe re-entry of students into university life, following the outbreak of COVID-19.
Following on from HEPA’s incredibly popular ‘time to talk’ sessions which have so far covered PPN 02/20, covid-19 and construction contracts and furlough in the context of procurement, the organisation has announced the next in its series: Legal Direct Award, with Debbie Metcalfe of Achilles.
The Legal Direct Award session will take place on 19 June, starting at 10am and will be delivered through Microsoft Teams. Debbie will kick-off the webinar with a short presentation, before a questions and answers session.
As always, places are free of charge for all HEPA members and can be booked here.
Update 21-05-2020 - return to work and travel refunds
Returning to the workplace document
A document on returning to the workplace after the COVID-19 lockdown has been written in association with CIPD, Mind, The Prince’s Responsible Business Network and ACAS. The document is for professionals to use to provide advice for employers and employees returning to work so that employers can manage risk alongside their legal obligations. It is subject to change depending on government announcements.
A number of UK Universities Purchasing Consortia (UKUPC) members are facing problems obtaining travel refunds, with some airlines being slow to respond or issuing vouchers or credit notes with no option to get cash refunds.
This is proving very challenging for a number of institutions particularly where the travel was paid for with grant funding.
As owners of the travel framework, SUPC is writing to the chair of the Business Travel Association (BTA) to request this is raised at their board meeting, highlighting the sector and the unique challenges it faces. LUPC is endorsing this action on behalf of its members, and the framework suppliers are being asked for their support.
An FAQ document has been produced to answer a number of questions that have arisen as a result of the near global shut down on travel.
You can also view a letter that a number of airline bodies are sending to the EU asking for a temporary amendment to the regulations surrounding refunds; and an airline refund proposal from the Business Travel Association to ensure that a fair and workable solution can be found.
Update 19-05-2020 - re-shaping your procurement strategy
Re-Shaping Your Procurement Strategy in Light of Coronavirus
VWV’s Stephanie Rickard has written an article looking at the issues, risks and opportunities for teams to consider when re-shaping their procurement strategies to mitigate the implications of coronavirus. Read it here.
Update 12-05-2020 - New PPE framework
*** The new Personal Protective Equipment (PPE), Clothing and Uniforms framework is now available on HE Contracts for access by LUPC members.***
Update 11-05-2020 - back to work supplies
Member Guide: Back to work supplies including buying PPE and associated products
LUPC is working with the other sector consortia (UKUPC) to provide detailed information from our framework suppliers, identifying who can provide the products that will be required in the workplace. This exercise should be complete in the next week or so but, as we have been receiving requests from our members about this, we thought it might be useful to share the information we have at this stage.
You can download our "Back to Work" Supplies Guide here.
Update 29-04-2020 - Linked magazine
Please see the latest edition of Linked magazine for articles on managing in a crisis and working from home, as well as Commodity Updates. We also ask if a legacy of COVID-19 will be a reduction in emissions. Please complete our survey to shape the future of the magazine. We are not sending out a hard copy of the magazine due to lockdown.
Update 23-04-2020 - UKUPC suppport
Update 21-04-2020 - Electronics Watch
Electronics Watch has created a section of its website to report on the impact of COVID-19 on workers in the electronics supply chain. It features a video about the impact on migrant workers in Malaysia and useful links.
LUPC members are automatically affiliated to Electronics Watch.
Update 15-04-2020 - COVID-19 Impact Webinars
Update 2-4-2020 - paying suppliers
Please see guidance published by the Government on paying suppliers for contingent workers impacted by COVID-19.
Update 25-3-2020 - Update your suppliers
LUPC's support for our members
During these challenging times, we know that many of you will currently be involved in contingency planning at your institutions.
If we can support you and your teams during this difficult time, please get in touch.
You can find information below, with more to come.
We would like to reassure our members and suppliers that LUPC has a stringent business continuity policy so we can continue operating effectively regardless of any restrictions to normal business operations required during this COVID-19 pandemic.
LUPC staff are working from home and can access work files remotely via the cloud using Office 365. Office phones have been set up to divert to our mobiles.
LUPC has worked with the other university purchasing consortia across the UK to collate responses from framework suppliers about the impact of COVID-19 on the delivery of goods and services.
This spreadsheet includes information provided by each supplier along with a traffic light, colour coded risk level numbered 1-3. 1 being a low, and 3 being a high risk of supplies being affected.
LUPC will continue to monitor the situation and alert you via Twitter and the news section of our website with any updates.
We have put together an update from our legal suppliers. For the very latest updates click on the link next to the supplier’s name.
Insurance and travel
An update on the Coronavirus outbreak has been provided to the LUPC Insurance Group (IG) by current brokers Gallagher with additional information and advice from the Group’s PA Travel insurer, RSA.
As we have postponed a number of face-to-face events, we are providing our members with webinars, which we are recording. Check out our resources section for previous and upcoming webinars.
Members can find a list of digital resources that have been made available for free or with extended access here.
This has been compiled by the University of York. Please add to it if you can.
There are several resources available to members, extending beyond procurement, available on the following websites:
We want to hear about any initiatives that you/your team have been involved in to keep things going. As this situation is likely to go on for some time, we are developing ways to maintain our network and continue to share best practice during this period of uncertainty. We will post any examples of good practice, support from our suppliers or calls for support on this page and send out through our networks, as we receive them.