Please contact Don Bowman if you have any supplies or donations you can provide for the NHS. Please see below regular updates and specific requests for resources.
Returning to the workplace document
A document on returning to the workplace after the COVID-19 lockdown has been written in association with CIPD, Mind, The Prince’s Responsible Business Network and ACAS. The document is for professionals to use to provide advice for employers and employees returning to work so that employers can manage risk alongside their legal obligations. It is subject to change depending on government announcements.
A number of UK Universities Purchasing Consortia (UKUPC) members are facing problems obtaining travel refunds, with some airlines being slow to respond or issuing vouchers or credit notes with no option to get cash refunds.
This is proving very challenging for a number of institutions particularly where the travel was paid for with grant funding.
As owners of the travel framework, SUPC is writing to the chair of the Business Travel Association (BTA) to request this is raised at their board meeting, highlighting the sector and the unique challenges it faces. LUPC is endorsing this action on behalf of its members, and the framework suppliers are being asked for their support.
An FAQ document has been produced to answer a number of questions that have arisen as a result of the near global shut down on travel.
You can also view a letter that a number of airline bodies are sending to the EU asking for a temporary amendment to the regulations surrounding refunds; and an airline refund proposal from the Business Travel Association to ensure that a fair and workable solution can be found.
Re-Shaping Your Procurement Strategy in Light of Coronavirus
VWV’s Stephanie Rickard has written an article looking at the issues, risks and opportunities for teams to consider when re-shaping their procurement strategies to mitigate the implications of coronavirus. Read it here.
*** The new Personal Protective Equipment (PPE), Clothing and Uniforms framework is now available on HE Contracts for access by LUPC members.***
Member Guide: Back to work supplies including buying PPE and associated products
LUPC is working with the other sector consortia (UKUPC) to provide detailed information from our framework suppliers, identifying who can provide the products that will be required in the workplace. This exercise should be complete in the next week or so but, as we have been receiving requests from our members about this, we thought it might be useful to share the information we have at this stage.
You can download our "Back to Work" Supplies Guide here.
More information will follow over the next few days.
Our annual conference is online today with webinars on challenges and opportunities for UK Procurement during and after the COVID-19 Crisis and change management.
Please see the latest edition of Linked magazine for articles on managing in a crisis and working from home, as well as Commodity Updates. We also ask if a legacy of COVID-19 will be a reduction in emissions. Please complete our survey to shape the future of the magazine. We are not sending out a hard copy of the magazine due to lockdown.
Urgent request for cisatracurium besilate
Electronics Watch has created a section of its website to report on the impact of COVID-19 on workers in the electronics supply chain. It features a video about the impact on migrant workers in Malaysia and useful links.
LUPC members are automatically affiliated to Electronics Watch.
SUPC have provided confirmation that Dawson Books are not providing hardcopy books during the pandemic which will impact member orders and returns. Online services and eBooks will continue.
COVID-19 Impact Webinars
URGENT REQUEST FOR STAFF
We have received a request from a local hospital (near LUPC’s office) in Central London, asking if any furloughed staff could help the NHS by volunteering to help with their stores/stock control.
Please see the request below with the details. Contact Daniel directly and copy Don Bowman in if you or someone you know can help out.
I am reaching out to a number of London Universities to see if they would be able to support us with a volunteer workforce, this is due to the overwhelming changes we are having to undertake to ensure our frontline colleagues are provided with PPE on a daily basis. I have split the detail of the requirements we have, including numbers and skill set and commitment, required to help us.
Any help you can provide will be fully appreciated and if staff need any PPE we can provide for them as well, we just need to know sizes required for boots etc, plus we will provide medical PPE for anyone entering ward areas etc.
If you have any questions at all or feel you and your staff could help in way it would be very welcome.
Click here to find out how UK Universities Purchasing Consortia (UKUPC) have helped the NHS with vital supplies and procurement expertise.
Read TEC's statement on COVID 19
Please see links from IBISWorld, providing industry information during the COVID-19 pandemic.
f you have any questions regarding these links, contact Tom Baldwin.
Please see guidance published by the Government on paying suppliers for contingent workers impacted by COVID-19.
Update your suppliers
NHS Urgent Requirements
We are supporting the NHS in the identification of supply for their urgent requirements and have contacted members directly to see if their organisation can help. The specifications are;
We have also had the requests for the items below:
- Protective eye gear (individual units)
- Fluid repellent surgical masks
- Long sleeve plastic aprons
- Disposable Gloves -M
- Disposable gloves- L
- Hand sanitiser
- Plastic shoe covers
- Disposable hygienic bags (boxes)
Members should consider offering alternative options as well, if available ,as they may also be useful in protecting front line staff. If members have any possibility of helping out with stock that may be in stores for laboratories, kitchens, estates or anywhere else, please email firstname.lastname@example.org and email@example.com
URGENT REQUESTS FROM NHS
We have had requests from two NHS organisations for the following items, if members or suppliers can help with any of this, please contact Don Bowman directly:
- 500ml or pump alcohol hand gels.
- Small c. 50ml/75ml alcohol hand gels
- Any suitable PPE
- Clinell wipes
- General hand sanitiser
LUPC's support for our members
During these challenging times, we know that many of you will currently be involved in contingency planning at your institutions.
If we can support you and your teams during this difficult time, please get in touch.
You can find information below, with more to come.
We would like to reassure our members and suppliers that LUPC has a stringent business continuity policy so we can continue operating effectively regardless of any restrictions to normal business operations required during this COVID-19 pandemic.
All LUPC staff are working from home and can access work files remotely via the cloud using Office 365. Office phones have been set up to divert to our mobiles.
LUPC has worked with the other university purchasing consortia across the UK to collate responses from framework suppliers about the impact of COVID-19 on the delivery of goods and services.
This spreadsheet includes information provided by each supplier along with a traffic light, colour coded risk level numbered 1-3. 1 being a low, and 3 being a high risk of supplies being affected.
LUPC will continue to monitor the situation and alert you via Twitter and the news section of our website with any updates.
We have put together an update from our legal suppliers. For the very latest updates click on the link next to the supplier’s name.
Insurance and travel
An update on the Coronavirus outbreak has been provided to the LUPC Insurance Group (IG) by current brokers Gallagher with additional information and advice from the Group’s PA Travel insurer, RSA.
An update was emailed out from Category Manager, Mike Kilner, to LUPC's Computer Group on 16th March.
The following have been postponed until further notice:
Higher Education Risk and Insurance Symposium 22 April
One-day category event: Catering 19th May
One-day category event: Laboratory 23rd June
We will make a decision on all other events nearer the time. Please keep an eye on the events page of our website, where we will communicate any changes to planned events.
As we have postponed a number of face-to-face events, we are looking at providing our members with some webinar-type events which can be done remotely. Watch this space!
LUPC/SUPC Annual Conference 30 April
Further details on the delivery of this conference will be communicated shortly.
Members can find a list of digital resources that have been made available for free or with extended access here.
This has been compiled by the University of York. Please add to it if you can.
There are several resources available to members, extending beyond procurement, available on the following websites:
We want to hear about any initiatives that you/your team have been involved in to keep things going. As this situation is likely to go on for some time, we are developing ways to maintain our network and continue to share best practice during this period of uncertainty. We will post any examples of good practice, support from our suppliers or calls for support on this page and send out through our networks, as we receive them.