Member Benefits In Detail

As a member of LUPC you will benefit from:

Guaranteed Savings

Our Members’ average return on investment through LUPC membership is 53:1, with institutions saving £16.7 million in 2018-19. By utilising any of our 100+ framework agreements, you will also recognise a reduction in time and tendering costs for both buyers and suppliers.

Guaranteed Compliance

Public procurement is becoming increasingly complex and subject to litigation. All LUPC and UKUPC framework agreements are tendered by experts and are therefore legally compliant.

Access to Over 100 Agreements

LUPC has a diverse portfolio of professionally arranged agreements in place, and, based on your requirements, is constantly adding to this range. We also work collaboratively with other higher education procurement consortia so we can offer you the broadest choice of framework agreement and suppliers possible.

Full Engagement

Members are at the heart of all LUPC’s activities and are consulted on the shape and delivery of all framework agreements before launch or re-tender. Full members have voting rights to elect and join LUPC’s Board and Executive Committee, ensuring we offer an organisation which is truly owned by our members, for our members.

Access to HE Contracts

HE Contracts is the framework agreements database. It provides all consortia members, nationally, with the information they need to use any framework agreements they are entitled to use.

How to access HE Contracts

General Access

All consortia members will be able to access HE Contracts for browsing framework agreement information, without the need to login. If you cannot see any information, please contact Suzanne Picken who will arrange this for you.

Individual logins

Members can register for individual logins, which provide a deeper level of access and any commercially sensitive information associated with the framework agreement. Please register for this access; approval is usually provided within 24 hours.

More information about logging in is availabe in the HE Contracts User Guide

YouTube videos on using HE Contracts:

HE Contracts System Overview

HE Contracts Agreement Overview

HE Contracts Request For Quotation (RFQ)

HE Contracts Reports

HE Contracts Local Agreements

 

Help and support

If you have problems logging in please contact support@hecontracts.co.uk

Creditsafe

With many Members undertaking credit referencing using various techniques and suppliers, this offering aims to provide an online, fast and consolidated means of accessing this information in order to reduce business risk, while saving considerable expense against any present systems in operation.

The Creditsafe package provides the following main features:

  • Access to detailed company reports at any time
  • Organisation of 'tracked' suppliers into portfolios aligned to framework agreements or commodity areas
  • Receipt of email alerts every time a supplier in any portfolio has a change in their report
  • Control of which personnel receive the e-mail alert, by portfolio
  • No additional costs except on request of an international report, which will be on a 'pay as you go' basis.

The agreement with Creditsafe incorporates searches for International organisations however some of these may be chargeable. In order to manage this effectively, access to chargeable searches can only be requested through the NEUPC office. For further information, or to request a chargeable international search, please contact creditsafe@neupc.ac.uk

Creditsafe – Support and Passwords

In the event that you experience issues with accessing your LUPC Creditsafe account you can now request support directly via premier.support@creditsafeuk.com or 0800 028 4124.

To prevent unauthorised access, Creditsafe will implement a quarterly password change from 1st August. Creditsafe will email a reminder to your registered mail address.

Spend Analysis

Spend Analysis Tool (Contract Uptake)

LUPC is now using the spend analysis tool developed by APUC to manage and categorise member institution spend data. The system replaces LUPC’s current arrangement with Spend360. As well as using the tool to deliver LUPC's own Member Benefits Reports to Members, LUPC is now able to offer all members this tool for free, to investigate spend directly within their institutions. Please note, this offer is only available to members who commit to sending LUPC their full spend data, which is normally requested in September.

Members who submit their spend are provided with a unique personal login to access the tool at cu.esolutions.org.uk. If you require any additional logins, for example due to a change in staff, please contact Michael Flagg.

Member benefits include:

  • Online analysis and increased visibility into spend
  • Unique personal login
  • Excellent reporting tool using features such as graphs and filters
  • Identify spend with SMEs
  • Access to up-to-date supplier MI for regular auditing of spend reporting
  • Accurate on/off contract spend (using supplier MI)
  • Category analysis of spend
  • Contract compliance with Member’s own contracts and new contract opportunities
  • Calculate ‘typical’ savings to be gained by redirecting spend through LUPC framework agreements

Support is available. For further information, please contact Michael Flagg.

Annual Scope 3 carbon emissions report: Using Member spend data, we provide Members with a report to help quantify your performance in this area of sustainability.

Electronics Watch

All full Members of LUPC are automatically affiliated to Electronics Watch, the independent monitoring organisation which aims to help public sector organisations work together to meet their responsibility to protect the labour rights and safety of workers in global electronics supply chains more effectively than any single public buyer could accomplish on its own. Your affiliated membership provides you with access to guidance, resources and contract clauses that support responsible procurement, all at no additional cost. For further information, please contact our responsible procurement category manager, Marisol Bernal

Achilles' THEMiS

A free subscription to Achilles’ THEMiS, a web-based platform offering access to advice and documentation from Achilles’ experts in regulated procurement. This benefit saves each member £550 per annum. Contact Jennifer.Smith@achilles.com for login information.

Account Management and Member Engagement

LUPC operates an Account Management process to foster greater engagement with its members.

Each member is allocated a dedicated LUPC staff contact and also an executive committee contact.  Regular communications are made throughout the year to ensure we fully understand needs relating to your procurement activity. Issues raised by members through their executive committee contact are discussed anonymously at quarterly committee meetings. Your contacts can be found here.

 

Procurement Maturity Assessments

A Procurement Maturity Assessment (PMA) is an independent detailed assessment of your procurement function and provides you with a bespoke action plan for improvement, a baseline to measure improvements, as well as benchmark scores against similar institutions.

The purpose of this is to help institutions to understand and improve the efficiency and effectiveness of their procurement functions which can, in turn, lead to significant efficiency savings.

For full information click on the Procurement Maturity Assessment flyer, email pss@reading.ac.uk or tel. 0118 935 7081

Consultancy Services

LUPC can provide Members with low-cost, professional procurement consultancy services to meet a range of short-term procurement needs for additional procurement strategies and activities outside the scope of our agreement portfolio.

Whether you need to run a tender competition for cleaning or security services, develop your documentation to meet new EU requirements, or purchase a new concert hall organ, our consultants can deliver high-quality outcomes for you, and at low cost.

We offer a wide range of services, from developing procurement strategy and capability and performance improvement to supplementing existing resource to meet short-term and project-based needs. Our consultants offer in-depth practical experience – not just management theory – to deliver savings directly to your bottom line.

This is a chargeable service for our members, albeit at a competitive rate. This comprehensive service can be used for any procurement under our framework agreements; in particular, we can provide a mini-competition service, designed with higher value transactions in mind to ensure your mini-competitions are compliant and deliver best value for money.

For a discussion or quotation, please contact Don Bowman.

Ensemble Purchasing - London's Shared Procurement Service

An innovative, collaborative solution to procurement resourcing, led by and for our members.

Our shared procurement service, Ensemble Purchasing, has been operating since 2016.

Ensemble offers a complete, longer-term, shared procurement service to our members and was created to address the need for a professional, quality procurement resource within smaller institutions.

The current participating members are The Royal College of Music, Royal Academy of Music, Trinity Laban Conservatoire of Music & Dance, Regents University, The Royal College of Art, Ravensbourne UniversityThe University of Roehampton and University of East London. The service is owned and managed by its participating members, who each hold a seat on Ensemble's Board.

Good quality procurement professionals are in short supply, even in London. Ensemble supplies a sustainable, high-quality, professional and economical procurement service in the city at less than £350 a day. As it’s a cost sharing group – owned and controlled by Members – there is no VAT to pay.

The Service will be of interest to our smaller members, around 20 of whom each have an annual procurement spend below £20m and have either very limited professional procurement resource, or none at all.

Ensemble Purchasing offers:

  • Professional procurement management for areas of spend selected by each member, commensurate with a “superior” specialist procurement organisation
  • Improved supplier relationship management, contract management and risk management
  • Demand management and cost reduction programmes
  • Regular spend and benefits reporting
  • An improved sustainability profile
  • The opportunity to up-skill managers in procurement, contract management and other commercial disciplines
  • Assured continuity of service and freedom from the burden of staffing and managing a stand-alone procurement function at a fraction of the cost
  • A tax-efficient partnership solution

For more information about Ensemble, and how to participate, contact Don Bowman.

Memberships and Discounts

Free Membership of The Energy Consortium (TEC): Members can access collaborative energy buying arrangements for the public sector. The cost of TEC membership is between £250 and £750 per year for each organisation. LUPC has agreed a discounted membership fee for LUPC members, which is paid by LUPC for their full members using TEC agreements.

Membership of AIRMIC: The association for everyone who has a responsibility for risk management and insurance in their organisation, available to members of the LUPC Insurance Group.

Membership of HEPA at a discounted rate: HEPA is the Higher Education Procurement Association and provides a wide range of resources, news, e-learning and peer to peer discussion opportunities to those in procurement roles. For more information on this, please contact Emma Keenan.

Commodity Groups

All of LUPC’s framework agreements are developed, tendered and managed with input from our members.

LUPC’s Commodity groups bring together members from procurement and technical professions with a special interest or expertise in a category of goods or services.

LUPC Commodity Groups identify member need, compile specifications and submit sourcing strategies to our Executive Committee for approval. Often this will involve drafting tender documentation and evaluating tender submissions from suppliers. Usually chaired by a member representative, each group is supported by one of LUPC’s senior contracts managers.

Commodity groups are also key to managing relationships with suppliers on behalf of the consortium and reviewing supplier performance throughout the life of a framework agreement. To find out more about joining a commodity group, contact enquiries@lupc.ac.uk

Some categories are managed nationally or inter-regionally in collaboration with other purchasing consortia. These may be supported by national working parties or commodity groups in our partner consortia.

CIPS Study Courses

LUPC has appointed Central Business School for the second year running to deliver classroom-based or online CIPS courses in Procurement and Supply for members’ staff. The courses are for professional (level 4,5 and 6) and apprenticeship students beginning in November 2020, and are available at discounted cost.

Provider: Central Business School

Location: Russell Square WC1 or online via Zoom

Course commences: 23 November 2020

Course duration: One year (8 exams)

Course costs 

- Apprenticeships Level 4 - Free if you can recover the Apprenticeship Levy

- Level 4 - £1,275 + VAT

- Level 5 - £1,375 +VAT

- Level 6 - £1,375 +VAT

CIPS textbooks for each module are £40 (includes p&p) = £200 per level. (Made up of 2 full modules @ £40 each and 6 @ £20 each). LUPC will pay this cost for our members to support their staff

Other costs – to be paid by the student or member

CIPS membership–  £187 

CIPS Exams

- Constructed Response (full module) 2 @ £108 = £216

- Objective Response (half module) 6 @ £78 = £468

- Exams for the apprenticeship are covered by the apprenticeship levy.

Full details on the courses are available here. For more information, you can visit Central Business School's website.

How to register:

To be sent a registration form or to discuss further, please contact David Morton at davidm@centraleduc.com or give him a call him on 07775 906024.

Alternatively, please contact Don Bowman at d.bowman@lupc.ac.uk or call him on 07931 862285.