Member Benefits In Detail

As a Member of LUPC you will benefit from:

Guaranteed Savings

Our Members’ average return on investment is 120:1, with institutions saving £33.8 million in 2015-16. There is also a reduction in tendering costs and time for both buyers and suppliers.

Guaranteed Compliance

Through a combination of EU Directives and UK case law, public procurement is becoming increasingly complex and vulnerable to litigation. All LUPC contacts and framework agreements are tendered by experts and are compliant with all relevant rules and regulations, thus minimising the risk of legal challenge.

Access to Over 100 Agreements

LUPC has a diverse portfolio of professionally arranged agreements in place, and is constantly adding to this range, based on member demand. Our agreements cover a range of goods and services, and are tailored to the specific requirements of our Membership.

Full Engagement

Members are at the heart of all LUPC’s activities and are consulted on the shape and delivery of all agreements before launch or re-tender. Full Members have voting rights to elect and join LUPC’s Board and Executive Committee, ensuring we offer an organisation that is truly owned by our Members, for our Members.

Access to HE Contracts

HE Contracts is the joint consortia agreements database, which replaced uniBuy in August 2016. It provides full details of all agreements open to LUPC Members, including Buyer's Guides which provide all the information you need to use our frameworks.

How to access HE Contracts

General access

All consortia Members will be able to access HE Contracts for browsing agreement information, without the need to login. This is because LUPC can register your institution’s IP address range for auto-recognition. If you are being prompted to log in and would like your individual IP address registered, please send details to Laura Compton and we can add this in.

Individual logins

Members can also register for individual logins, required for Members that want to use the Request for Quotation function, create custom reports, mark ‘favourite’ agreements and access the system when they are off-site and not within your IP address range etc.

In a departure from the previous system uniBuy, there is no longer a need for administrators to approve end users’ login requests as your registration will be automatically recognised and approved via email domain name. If you would like to register any other email domains you may have in addition to your main domain please send these to Laura Compton and we can add these in. 

The one exception is if you want to set up local agreements in HE Contracts; in this instance, you will need to create an institutional administrator to manage this. To do this, contact Darran Whatley.

More information about logging in is in the HE Contracts User Guide

A recorded webinar on using HE Contracts for general users

A recorded webinar on using HE Contracts for local agreements

YouTube videos on using HE Contracts:

HE Contracts System Overview

HE Contracts Agreement Overview

HE Contracts Request For Quotation (RFQ)

HE Contracts Reports

HE Contracts Local Agreements

Help and support

If you have problems in logging in, contact H2O Publishing (who manage HE Contracts on behalf of the consortium) at support@hecontracts.co.uk

Creditsafe

With many Members undertaking credit referencing using various techniques and suppliers, this offering aims to provide an online, fast and consolidated means of accessing this information in order to reduce business risk, while saving considerable expense against any present systems in operation.

The Creditsafe package provides the following main features:

  • Access to detailed company reports at any time
  • Organisation of 'tracked' suppliers into portfolios aligned to particular agreements or commodity areas
  • Receipt of email alerts every time a supplier in any portfolio has a change in their report
  • Control of which personnel receive the e-mail alert, by portfolio
  • No additional costs except on request of an international report, which will be on a 'pay as you go' basis. 

The agreement with Creditsafe incorporates searches for International organisations.  However, not all countries are included under the agreement, and searches for countries outside of the agreement are chargeable.  In order to manage this effectively, access to chargeable searches can only be requested through the NEUPC office.  For further information, or to request a chargeable international search, please contact Debbie Shore at NEUPC.

This Creditsafe package would normally be available at a rate of £1,500 per customer. Had every Member or Associate Member chosen to use this package individually, the total cost to the English National Purchasing Consortia (ENPC) membership would be in excess of £300,000.

Spend Analysis

Spend 360 (partner with Capita) Analysis Tool

LUPC, in partnership with NWUPC and SUPC, has awarded a new agreement for a spend analysis system to manage and categorise Member institution spend data. Capita has been awarded the contract and will project manage this with their partners Spend 360, who will provide the system functionality. The system replaces LUPC’s current arrangement with BravoSolution and has scope to incorporate many other data sources to enhance information available to LUPC.

As well as using Spend 360 to deliver LUPC's own Spend and Savings Reports to Members, LUPC are now able to offer all Members this tool for free, to investigate spend directly within their institutions. Please note, this offer is only available to Members that commit to sending LUPC their full spend data on a quarterly basis.

lupc.ac.uk/spendanalysislogin.html

Member benefits include:

  • Online analysis and increased visibility into spend
  • Unique login
  • Compare spend against similar sized institutions
  • Excellent reporting tool using features such as graphs and filters
  • Identify spend with SMEs or local suppliers
  • Accurate on/off contract spend (using supplier MI)
  • Category benchmarking across LUPC
  • Contract compliance with Member’s own contracts and new contract opportunities
  • Calculate ‘typical’ savings to be gained by redirecting spend through LUPC agreements

Full training is available. For further information, please contact Teele Jõeleht

Annual Scope 3 carbon emissions report: Using Member spend data and a HEFCE-developed reporting tool, we provide Members with a report to help quantify your performance in this area of sustainability.

Benchmark your performance: LUPC has a limited resource to cover the cost of members who wish to undertake Procurement Maturity Assessments. These are professional assessments of your current procurement capability, which can be used to drive improvement and make the case for additional resource.

Procurement Maturity Assessments

A Procurement Maturity Assessment (PMA) is an independent detailed assessment of your procurement function and provides you with a bespoke action plan for improvement, a baseline to measure improvements, as well as a benchmark scores against similar institutions.

The purpose of this is to help institutions to understand and improve the efficiency and effectiveness of their procurement functions which can, in turn, lead to significant efficiency savings.

The PMA involves an initial assessment to benchmark your current maturity, and then a follow-up 12 months later to show improvement.

A comprehensive PMA programme is currently being managed on behalf of all the regional higher education consortia by SUPC. For full information, see their PMA web page, or contact Judith Russell, PMA Programme Manager, j.s.russell@reading.ac.uk or Tel 07986 911918.

LUPC is currently committed to funding PMAs for all our members (worth up to £2,500 + VAT) for FREE. To request funding for a PMA, please email Laura Compton

Consultancy Services

LUPC can provide Members with low-cost, professional procurement consultancy services to meet a range of short-term procurement needs for additional procurement strategies and activities outside the scope of our agreement portfolio.

Whether you need to run a tender competition for cleaning or security services, develop your documentation to meet new EU requirements, or purchase a new concert hall organ, our consultants can deliver high-quality outcomes for you, and at low cost.

We offer a wide range of services, from developing procurement strategy and capability and performance improvement to supplementing existing resource to meet short-term and project-based needs.  Our consultants offer in-depth practical experience – not just management theory – to deliver savings directly to your bottom line.  

This is a chargeable service for Members, albeit at a competitive rate. This comprehensive service can be used for any procurement under our agreements; in particular, we can provide a mini-competition service, designed with higher value transactions in mind to ensure your mini-competitions are compliant and deliver best value for money.

For a discussion or quotation, please contact Andy Davies

Ensemble Purchasing - our Shared Service

An innovative, collaborative solution to procurement resourcing, led by and for our Members.

In January 2016, our first-in-sector shared procurement service, Ensemble Purchasing, opened for business.

Ensemble offers a complete, longer-term, shared procurement service to Members and was created to address the need for professional, quality procurement resource within smaller institutions.

The current participating Members are the Royal College of Music, Royal Academy of MusicTrinity Laban Conservatoire of Music & Dance, and Royal College of Art, although other Members are welcome to join in future. The service is owned and managed by its participating Members, who each have a seat on Ensemble's Board.

Good quality procurement people are in short supply, even in London.  Ensemble supplies a sustainable, high-quality, professional and economical procurement service in the city at less than £350 a day. As it’s a cost sharing group – owned and controlled by Members – there is no VAT to pay.

LUPC Members are coming together to establish an innovative partnership solution offering a complete, longer-term, shared procurement service to participating full Members.  The Service will be of particular interest to our smaller Members, around 20 of which each have an annual procurement spend below £20m or less and have either very limited professional procurement resource, or none at all.  

Ensemble Purchasing offers:

  • Professional procurement management for areas of spend selected by each Member, commensurate with a “superior” specialist procurement organisation
  • Improved supplier relationship management, contract management and risk management
  • Demand management and cost reduction programmes
  • Regular spend and benefits reporting
  • An improved sustainability profile
  • The opportunity to up-skill managers in procurement, contract management and other commercial disciplines
  • Assured continuity of service and freedom from the burden of staffing and managing a stand-alone procurement function at a fraction of the cost 
  • A tax-efficient partnership solution

For more information about Ensemble, and how to participate, contact Andy Davies

Membership and Discounts

Membership to The Energy Consortium (TEC): Members can access collaborative energy buying arrangements for the public sector.

Membership of AIRMIC: The association for everyone who has a responsibility for risk management and insurance in their organisation, available to members of the LUPC Insurance Group.

Exclusive discounts on BravoSolution’s e-tendering portal: A powerful end-to-end procurement process management system that provides secure, EU compliant tendering and automated analysis tools.

eTendering provides web-based technology that allows buyers and suppliers to securely manage their interactions during the tender process online. The tool is fully compliant with EU Procurement Directives and supports the full tender process including advertisement, contracts finder, expression of interest, pre-qualification questionnaire (PQQ), invitation to tender (ITT) and reverse auctions.

Through our special low-cost offering, LUPC Members are able to share the existing LUPC eSourcing Portal. This means that there are no fees related to setting up the portal, however we can build a bespoke ‘front door’ to the portal to allow the organisation to have a branded point of entry.

For full details of institutional licence costs per service module and training, contact Emily Chandler at BravoSolution.

Note, there are no costs for suppliers, it is free for them to register.

Commodity Groups

All of LUPC’s agreements are developed, tendered and managed with input from our Members – we really couldn’t do our work without them.

LUPC’s Commodity Groups bring together Members from procurement and technical professions with a special interest or expertise in a particular category of goods or services.

LUPC Commodity Groups identify Member need, compile specifications and submit sourcing strategies to our Executive Committee for approval. Often this will involve drafting tender documentation and evaluating tender submissions from suppliers.  Usually chaired by a Member representative, each Group is supported by one of LUPC’s Senior Contracts Managers.

Commodity Groups are also key to managing relationships with suppliers on behalf of the Consortium, and reviewing supplier performance throughout the life of an agreement. To find out more about joining a Commodity Group, contact enquiries@lupc.ac.uk

Some categories are managed nationally or inter-regionally in collaboration with other purchasing consortia.  These may be supported by National Working Parties or Commodity Groups in our partner consortia.